• VePub Press

Summary

The College of Nursing & Health Sciences at Barry University is seeking a full time Administrative Assistant I. This is a full time position at the Main Campus.

This position serves as the frontline administrative assistant for CNHS (College of Nursing & Health Sciences)Dean’s office and is responsible for providing administrative support for the Dean’s office and CNHS. This person must be resilient, congenial and possess a can-do attitude. This position supports members of the College on main campus in Miami Shores and other CNHS distance sites as the need arises. Top notch, administrative assistant provides clerical and administrative support, display a helpful demeanor, and have the agility to shift secretarial styles from day to day and assignment to assignment with ease. Must be flexible to accommodate schedules as required by the assigned faculty or staff as well as the office-at-large. Regular and timely attendance is required.

Essential Functions

Assist the Dean’s Office:

  • Manage CNHS main line and Dean’s office phone calls, student intakes.
  • Understand CNHS policies/procedures in order to give accurate and precise information to students, faculty, and external affiliates requesting information.
  • Manage inventory of main office supplies and orders.
  • Maintain Siena 136 conference room and Siena 336 classroom, including keeping in a neat and organized manner and reporting any IT issues or needs.
  • Provides clerical, administrative, and special projects support for the Dean’s office.
  • Liaison for DOIT, Facilities and Public Safety; including putting in and f/u with work orders.
  • Notify Dean’s Office of any updates, changes or emergencies regarding IT, AV, classroom issues, schedules, Public Safety emergencies, facility changes/emergencies.
  • Run errands for Dean’s office.
  • Assist with Workday requisitions.
  • Assist with holiday greetings and gifts from the Dean’s office.

Performs administrative/clerical functions in support of CNHS Marketing on an as needed basis:

Specific Marketing Duties Include:

  • Manages the CNHS Event Calendar.
  • Promotional Items.
  • Marketing Budget.
  • Print Collateral (Sell Sheets, brochures, and Short Run) .
  • Data Entry (Lead Input) Monthly Reports for CNHS marketing .
  • Sign Orders Managing trade show logistics.
  • Expense Tracking (reimbursement).
  • Organize and manage logistics for photo shoots.
  • Assist with follow-up on marketing projects.
  • Manage organization of digital files (ShareFile)

Additional Duties:

  • Assist Dean’s office with bulk mailings to students, i.e., acceptance letters, etc. and letters to alumni, donors, and various external constituents.
  • Assist Associate Dean by obtaining signatures for CNHS programs, including: final transcripts, grade adjustments, change of majors, withdrawals, grade appeals,
  • Assist Associate Dean with CNHS faculty and staff professional development request process.
  • Manage the SharePoint site for CNHS leadership, faculty, and staff.

Other duties as assigned

Qualifications/Requirements

  • High school diploma or GED. Bachelor's degree is preferred.
  • 1-3 years of related experience.
  • Intermediate experience managing projects such as organizing student, and faculty orientation sessions
  • Experienced using Microsoft Office Suite, SharePoint and other computer computer software.
  • Must have the ability to take minutes, create memos, letters, and formal emails.
  • Must have excellent communication skills, verbal and written.