Scope of Job:
Provides administrative assistance in the overall institutional records management and retention area. Responsible for the receipt, organization, and disposition of records in the Records Management office.
Description of Duties:
• Reviews records and reports to ascertain records to be archived and retention schedule.
• Consults with user departments to revise methods and workflow to improve efficiency of records management and comply with legal records requirements.
• Enters data into appropriate online system to maintain records.
• Assists with document imaging and indexes scanned records in accordance with federal, state and university control standards and procedures.
• Confers with others to assure compliance with policies, procedures, and practices of records management program.
• Prepares user procedure manuals and documentation on records system; prepares disaster recovery procedures.
• Drafts office and storage area layout to plot location of equipment and to compute space available.
• May evaluate and recommends improvements and other records management problems.
• Reviews records retention schedules and governmental record keeping requirements to determine timetables for transferring active records to inactive or archival storage, for destroying obsolete or unnecessary records.
• Prepares reports to document system effectiveness and identify areas for improvement.
• Maintains records management database for ensuring appropriate identification of records.
• Performs other duties as assigned.
Required Education:
High school diploma or equivalent.
Required Experience:
One (1) year of related office experience.
Preferred Experience:
Experience in the records management area.
This is an animated dialog which is useful for displaying information. The dialog window can be moved, resized and closed with the 'x' icon.
These items will be permanently deleted and cannot be recovered. Are you sure?
