Scope and Purposes:
Under the supervision of the dean of the College of Engineering and Applied Sciences, the administrative assistant to the dean’s office will provide administrative and secretarial support to academic functions and assist in any special project. This position ensures the efficient and effective functioning of the daily operations of the dean’s office and activities of the College of Engineering and Applied Sciences.
Essential Duties and Responsibilities:
1. Provide administrative support such as, but not limited to, initiate/return phone calls, answer inquiries about the dean’s office.2. Schedule appointments and/or teleconferences and manage the dean’s calendar of activities.
3. Review incoming correspondence and determine appropriate recipients and compose correspondence/memos as requested.
4. Establish, organize, and maintain various files.
5. Serve as communications link and conduct research as requested.
6. Handle facility reservations for all academic activities.
7. Provide logistical support for any academic event in the College.Respond to student inquiries, office hours of supervisors and others (faculty in an academic unit).
8. Supervise student workers for the dean’s office.
9. Assist the dean in all administrative arrangements as required.
Skills and Abilities:
1. Ability to maintain confidentiality, and manage confidential records/reports.2. Excellent spoken and written English and Arabic.
3. Verbal communication skills: able to communicate effectively.
4. Writing skills: able to compose error-free written documents that follow conventional rules of style and form.
5. Telephone skills: use of the telephone as a resource and tool including voice mail, answering, transferring, and managing phone calls effectively.
6. Database management skills: optimally manage database programs.
7. Microsoft applications skills: proficiency on all Microsoft products.
8. Organizational skills: work in a methodical and logical manner to manage priorities, deadlines, and workload to complete tasks and projects in a timely manner in order to meet deadlines.
9. Records management skills: sorting and retrieving data.
10. Ability to manage interruptions throughout the workday.
11. Maintain and encourage a professional and pleasant work environment.
12. Basic research skills if required.
13. Flexibility in working hours as needed.
14. Ability to work independently with little or minimum supervision.
How to Apply:
Interested applicants are encouraged to submit:
- A cover letter- Curriculum vitae
- Names and contact details of three personal references.
In completing your application, please quote position code number in the email subject line:
Administrative Assistant - CEAS - AA/CEAS/25082019
Information should be sent to careers@auk.edu.kw.
Please Note:
1. The applicant must possess a valid residency in Kuwait.2. Incomplete applications will not be considered.
3. The position will remain open until filled.
4. Only selected candidates will be contacted.
