Posting Date:
06/28/2019
Responsibilities:
Research Finance is responsible for the fiscal management of grants and contracts in accordance with government regulations, donor requirements, and University policy. RF establishes new grants and analyzes and processes financial data within the Banner general ledger. RF is also responsible for drawing funds from letter of credit agencies, issuing invoices to donors, and cash collections. Research Finance is responsible for reporting and cash management for approximately 1000 sponsored awards that represent approximately $98,000,000 annually. The cash management function is an essential ingredient to the successful management of each award, and may require collaboration with department and project staff. Cash management processes differ depending upon the originating sponsor and include federal letter of credit mechanisms, direct payments and invoicing.
Reporting to the Associate Director, the Cash Manager will be responsible for the following:
- review Grant and Contract Agreements to identify payment, reporting, and other financial terms and interpret complex legal agreements and use sound judgment in determining billing, financial reporting, and other terms/requirements of individual sponsors; ensure that these are accurately inputted into the underlying grant system
- Monitor the Research portfolio’s Accounts receivable on a monthly basis. Reconcile deposits and allocate to appropriate funds in the general ledger.
- work with the Research Finance staff and departments across the University to resolve escalated collection efforts.
- monitor deliverables and cash management of the entire portfolio to ensure completeness and accuracy.
- monitor unbilled accounts and coordinate efforts with the pre-award areas to ensure unbilled balances are scheduled for billing or that terms set up pending.
- gain a full understanding of the underlying systems supporting Research Finance and provide input on ongoing enhancements and improvements as requested.
- gain an understanding of federal agency web portals identify areas for process improvements and/or development of new systems/applications to enhance the cash management and financial reporting processes.
- cross train on aspects of the LOC process and may be responsible for preparing letter of credit draw requests. In addition the CMA may prepare various management level reports on LOC volume/activity.
- assist the Associate Director in preparation of management-level reports including aged accounts receivable, billed/unbilled accounts, checks and wires, lockbox activities, LOC activity, and additional ad hoc reports as needed.
- assist with developing business process documentation and training aids and initiatives as needed.
Qualifications:
Bachelor’s Degree in Accounting, Finance, Business Management, or related field required. MBA or other related master’s degree preferred. Four to six years of experience working within a university business office OR with federal and non-federal grants and contracts in a post-award requirement is required. Working knowledge of major grant administration policies, Federal Regulations (specifically Uniform Guidance and FAR), National Science Foundation and National Institutes of Health grant policies required. Familiarity/experience with other federal funding agencies (ONR, NASA, DOE, etc), Commonwealth of Massachusetts, and major foundations desired is recommended.
Must be able to manage multiple tasks and have flexibility to adjust to changing priorities. Must have the ability to work effectively under deadline pressures/ time constraints. Must be committed to providing professional, prompt, and courteous service to assigned PIs and departments. Looking for a team-oriented individual comfortable with collaborative approach to problem-solving.
Other Skills: Strong communications skills are necessary to interface with pre-award and other sponsored administration colleagues at the college, department and project level across the University, as well as with external sponsors. In addition, the CMA will have a strong command of systems and will use them to enable accurate reporting and ensure data integrity. Organizational, critical thinking and decision making skills are highly recommended.
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