Scope of Job:
Provides administrative assistance in the overall institutional records management and retention area. Responsible for the receipt, organization, and disposition of records in the Records Management office.
Description of Duties:
• Reviews records and reports to ascertain records to be archived and retention schedule.
• Consults with user departments to revise methods and workflow to improve efficiency of records management and comply with legal records requirements.
• Enters data into appropriate online system to maintain records.
• Assists with document imaging and indexes scanned records in accordance with federal, state and university control standards and procedures.
• Confers with others to assure compliance with policies, procedures, and practices of records management program.
• Prepares user procedure manuals and documentation on records system; prepares disaster recovery procedures.
• Drafts office and storage area layout to plot location of equipment and to compute space available.
• May evaluate and recommends improvements and other records management problems.
• Reviews records retention schedules and governmental record keeping requirements to determine timetables for transferring active records to inactive or archival storage, for destroying obsolete or unnecessary records.
• Prepares reports to document system effectiveness and identify areas for improvement.
• Maintains records management database for ensuring appropriate identification of records.
• Performs other duties as assigned.
Required Education:
High school diploma or equivalent.
Required Experience:
One (1) year of related office experience.
Preferred Experience:
Experience in the records management area.
