Application Procedure:
Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on May 17, 2019, are assured consideration.
Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and
experience.
3. A detailed résumé that summarizes educational preparation and professional
experience for the position.
4. Two letters of recommendation that reflect relevant experience (do not use
social media or professional networks as a means to provide letters of
recommendation).
Basic Function/Overview:
Under general supervision, performs a variety of advanced administrative support duties of considerable complexity requiring a significant level of knowledge of the assigned division/department, its services policies, procedures, and operational details; provides administrative support to an assigned Dean, Department Head, or similar high level administrator, including coordinating multiple calendars, schedules, making travel arrangements, and handling sensitive materials; composes and prepares complex correspondence, reports, agendas, databases, and other complex documents using considerable judgment in content and style; performs skilled word processing, data entry, and typing; provides information to students, staff, faculty, a variety of other public and regulatory agencies, community groups, the business community, and the general public; administers complex budgets with significant dollar amounts, including preparing budget projections; prepares departmental agenda packets or agenda items for the Board of Trustees or other boards, committees, and the executive leadership team, and prepares meeting minutes; coordinates the workflow of the office, follows up on behalf of the administrator, checks-in with managers, staff, and faculty regarding completion of tasks and scheduling and overseeing the work of student workers; performs a variety of other complex and difficult responsibilities.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from an assigned Dean, Department Head, or similar high level administrator. Provides technical and functional direction to other support staff.
CLASS CHARACTERISTICS
This is the highest level in the administrative specialist series. Incumbents at this level are capable of performing advanced and complex administrative support duties, including administering complex budgets, providing overall department office coordination and assisting in department-related projects and programs. Incumbents at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Incumbents at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from other administrative support classifications in that it is specifically assigned to a Dean, Department Head, or other similar high level administrator, and performs a greater number and variety of specialized and complex functions. This class is distinguished from the Executive Assistant series in that the latter is responsible for providing administrative support to a Vice President or Senior Executive; whereas, the Administrative Specialist IV provides support to a Dean, Department Head, or similar high level administrator.
License(s) & Other Requirements:
Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.
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