Responsibilities
- Assign new project codes in the Accounting system
- Establishes file folders for new projects, filing all set-up paperwork
- Handle the processing of monthly Retainer, Time and Materials billing for our clients
- Verify retainer budgets that have been entered into the Accounting system
- Review weekly Project manager reports – complete and close assigned tickets
- Review and verify accuracy of billing and supporting documentation as required
- Prepare draft invoices for Client Manager’s approval
- Create and print final client invoices
- Research and respond to inquiries regarding billing issues
- Maintaining billing files with invoices issued and related correspondence
- Maintain write-off documentation and reconciliation
- Prepare monthly journal entries
- Review all correspondence relating to contracts to validate billing terms
- Assist with the year-end audit
- Enforce billing policies and procedures
- Ability to effectively interact and communicate with Client managers, administrative assistants and clients if necessary
- Ability to execute complex bills in a timely manner (i.e., discounts, split-party billing, and preparation of electronic bills).
- Ability to handle a high volume of bills per month.
Qualifications
- Bachelor’s degree from an accredited college or university preferably in business, finance or accounting preferred.
- 1-3 years of billing accounting experience.
- Working knowledge of Excel.
- Working knowledge of Dynamics SL Software experience is a plus.
- Candidates who are detail oriented, organized and able to juggle multiple assignments with varying deadlines in a fast paced environment are highly encouraged to apply.
- Strong interpersonal skills, a professional demeanor and a proven proficiency in MS Excel, Word and Outlook
Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East, Africa and Asia. APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and six of the top 10 companies on the Fortune 500. The firm is a majority women-owned business.
APCO Worldwide, named “Best Large Agency to Work For” 2013-2014 and one of the “Top Places to Work in PR” by PRNews, offers a collegial work environment, countless training and development opportunities, and a competitive compensation and benefits package.
