Purpose: The job holder is responsible for providing administrative support to ensure efficient operation of the office. He/she will support the security office through a variety of tasks related to organization and communication ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.
Principal Accountabilities:
1. Administer and manage all office administrative work, draft, type, photocopy all required documents and answer routine correspondences2. Receive, classify and distribute mail
3. Receive phone calls, answer or direct them to appropriate channels
4. Organize, maintain and update the department’s files including office confidential documents
5. Responsible for the senior manger’s calendar of meetings and appointments
6. Determine the nature of each meeting or appointment and ensure materials and support data are provided
7. Provide meeting support for other staff as necessary
8. Professionally translating documents and reports from/to English/Arabic
9. Review, follow up and proceed reservations for supplies and stationery materials
10. Handle overtime for security guards including official hours and other cost center
11. Create fund reservation, purchase requisitions and general payments for invoices
12. Responsible for maintaining on SAP and attendance records and related forms including emergency, sick and annual leave for managerial level and administrative staff
13. Assist in processing security staff contract renewals, reclassification and adjustment forms and updating reporting line
14. Handle staff and external scholarships
15. Handle printing requests including required approval from the Office of Advancement and Communications
16. Assist in tasks related to commencement events
17. Coordinate activities with different AUC offices
18. Support office business needs and projects as needed
19. Carry out any additional assignments as instructed by the security director
Requirements:
Minimum Education Requirements:BA or BSc degree in business or business-related discipline is required.
Experience:
Minimum of six years in a related field is required.
Skills:
1. Ability to maintain high confidentiality, operate individually and as a member of a team2. Must be able to multi-task, meet deadlines and work well under pressure in a fast-paced environment
3. Good command of English, written/spoken. Fluent in Arabic
4. Good communication/interpersonal skills
5. Strong organizational skills/ detailed oriented
6. Strong aptitude for technology
7. Ability to design reports and other communication materials
8. Skills in Microsoft Office, Excel, and PowerPoint
9. Knowledge of SAP is an asset
Working Condition:
Availability on emergency calls
