Application Procedure:
1. A Mt. San
Antonio College online application.
2. A cover letter describing how the applicant meets the required education and
experience.
3. A detailed résumé that summarizes educational preparation and professional
experience for the position.
4. Two (2) letters of recommendation that reflect relevant experience (do not
use social media or professional networks as a means to provide letters of
recommendation).
5. If applicable, College and/or university transcripts showing the
awarded/conferred degree are required and must be submitted with the online
application by all applicants, including current or former employees of the college,
to demonstrate that the required educational qualifications are met. Unofficial
transcripts are acceptable at the time of application; however, copies of
diplomas are not accepted in lieu of transcripts.
Basic Function/Overview:
Under general supervision, performs work in booking, planning, and coordinating events at campus facilities; promotes and develops the use of campus facilities; coordinates the use of facilities, equipment, and materials used for campus events; determines needs for and arranges staffing for events; assists in scheduling, coordinating, and supervising technicians assigned to campus events; sets priorities and directs the work of assigned staff on a project basis; acts as liaison with other campus departments to ensure security and operations are in place for the event.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned managerial personnel. Exercises technical and functional direction over and provide training to assigned staff.
DISTINGUISHING CHARACTERISTICS
This is a coordinator classification that has lead, program coordination, administrative, and day-to-day operation responsibilities. Incumbents are responsible for scheduling facilities usage by College departments and external organizations, negotiating contracts within Board approved guidelines, and approving setups and arrangements for the event execution. Incumbents at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from the Event Technician in that it performs work in booking, planning and coordinating events on campus.
License(s) & Other Requirements:
The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license.
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