Scope of Job:

To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties:

• Plans, organizes, and coordinates administrative operations.

• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.

• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.

• Maintains departmental procedures manuals.

• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.

• Monitors and maintains control of expenditures within budgets.

• Processes bills for payment.

• Assists in report preparation and in responding to official inquiries.

• Coordinates procurement of equipment and supplies.

• Interprets rules, regulations, and policies and executes as applicable.

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.

• Interprets and reviews administrative decisions, policies, and internal procedures.

• Plans, supervises, and schedules the work of assigned staff.

• Determines work priorities and evaluates work progress.

• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.

• Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.

• Serves as a liaison with other departments on policies, procedures, and practices.

• Reports directly to the top administrator in the department.

• Performs related duties as required.

Required Education:

Bachelors Degree from an accredited University.

Required Experience:

Two (2) years of office administrative or business management experience.

Preferred Experience:

Experience within higher education.




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