Scope of Job:

Provides administrative assistance in the overall institutional records management and retention area. Responsible for the receipt, organization, and disposition of records in the Records Management office.

Description of Duties:

• Reviews records and reports to ascertain records to be archived and retention schedule.

• Consults with user departments to revise methods and workflow to improve efficiency of records management and comply with legal records requirements.

• Enters data into appropriate online system to maintain records.

• Assists with document imaging and indexes scanned records in accordance with federal, state and university control standards and procedures.

• Confers with others to assure compliance with policies, procedures, and practices of records management program.

• Prepares user procedure manuals and documentation on records system; prepares disaster recovery procedures.

• Drafts office and storage area layout to plot location of equipment and to compute space available.

• May evaluate and recommends improvements and other records management problems.

• Reviews records retention schedules and governmental record keeping requirements to determine timetables for transferring active records to inactive or archival storage, for destroying obsolete or unnecessary records.

• Prepares reports to document system effectiveness and identify areas for improvement.

• Maintains records management database for ensuring appropriate identification of records.

• Performs other duties as assigned.

Required Education:

High school diploma or equivalent.

Required Experience:

One (1) year of related office experience.

Preferred Experience:

Experience in the records management area.




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